They may also be spending some time on team activities such as team meetings every week. The planned efforts per team member per project (broken down by week)įor this example, I’m going to assume each team member is working on multiple projects.Projects and tasks your team members are going to be working on.Your national holidays and other non-working periods to be taken into consideration.What you need for utilization trackingįor creating an accurate resource utilization plan, you need the following details: The tool of choice for this purpose is Microsoft Excel, and in this article I’m going to show you how you can calculate resource utilization in Excel. In practical terms, you need to have a way to plan and track resource utilization for your team members. The challenge is your team has limited capacity, and you need to balance the needs for your project with the resource requirements of other projects that your team members are working on. These may include in-house team members but also contractors who will be supporting the project. One of the tricky parts during project planning is to develop a solid resource allocation for the involved team members.
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